Utilities billing system
VERP-BS module is used for utilities in order to facilitate the procedures for invoicing, generating and billing. This model consists of three basic components:
1. Updating basic data that is entered once and used as such until there is a need to change them and is required to generate accounts, and refers to:
- Clients – define natural and legal persons,
- Recording of streets where water meters are installed – meters,
- Recording of collectors,
- Type of reading – defines the type of reading as e.g. lump sum after the previous month, lump sum with fixed amount, normal reading, etc. and serves to know by what type of reading the accounts are in charge,
- Counter status – active or passive.
- Accounts are not generated for passive meters,
- Recording of tolls,
- Recording regions and connecting them to collectors, Defining the prices of water, sewerage, water supply network, public cleanliness, garbage, etc. for each region separately. Defining writing skills for each type of service: sewerage, garbage collection, public cleanliness, maintenance, use of funeral services, etc. Recording water meters by serial number and connecting them to the street and area where it is located, as well as to the owner of the water meter and the user of the water meter.
- Possibility to choose which service to charge and which not to charge. Entry of monthly balances – creditors are credited with balances. Borrowing can be by: entering the actual read state from the collectors, flat or after the difference from the previous month.
2. Account management – part that includes:
- Generate accounts by month, with a choice: all accounts or accounts for a selected area.
- Generating accounts means automatic borrowing of the utility service user, as well as automatic writing in the financial order of the accounts that are previously defined for each service separately.
- Such borrowing of the user can be automatically repaid through a collection for which a fiscal bill has been issued, where the user is automatically debited, and the cash register is debited to the account that has been previously defined. Automatically, it is possible to repay the user by automatically discarding the bank’s electronic statement,
- Account printing – printing of generated accounts for the month by regions, by user code, by meter code, especially for legal entities, especially for individuals. Each printed account has a number that is also displayed as a bar code. The printed account also shows the number of unpaid bills, the overdue debt and the interest on the unpaid debt. The appearance and content of the printed account is defined at the request of the utility company; Account collection – intended for payment centers where the accounts are collected with the possibility of issuing a fiscal account;
- Setting up a bill account;
- Account correction;
- Reading collectors – collecting accounts for multiple users simultaneously by manually entering the account number and the amount of the account or by reading the bar code of the accounts generated during each generation of new accounts. This section for entering billed bills is useful for entering billed, not accrued accounts;
- Calculation of interest on arrears,
- Write-off of interest on accounts based on a judgment or decision,
- Debt write-off of accounts on the basis of a judgment or decision,
- Generating and printing lawsuits and warnings before lawsuits – due to the collection problem faced by utilities and meeting the deadline for the account not to receive the status of an outdated account, and in order to be able to make a payment, it is possible to search unpaid bills and for them to generate and print warnings before lawsuits and lawsuits. Each unpaid bill can have several statuses such as unpaid bill, outdated account, written off bill, reprimand before lawsuit, sued, given to the enforcement agent, etc. Review of unpaid bills for a given period – a period that the utility company only defines in order to preserve the bills so that they do not receive the status of outdated bills;
- Preparation of printing reprimands before a lawsuit – preparation and printing of reprimands before a lawsuit for unpaid bills, which will give the account the status of an unpaid bill for which a warning has been generated before the lawsuit; Preparation of printing of lawsuits – preparation and printing of lawsuits for unpaid bills, which gives the account the status of a sued account. The account can also receive the status of collection from the enforcement agent, if it is collected through the enforcement agent.
3. Analytical reports on consumption and bill collection.
- Customer card – displays data on the user of the meter such as condition of the meter, payment deadline, payment date, accrued interest, account amount / s, date when the bill is paid, how much there is to pay, sued accounts, bills that are given the executor;
- Analytics / Synthetics – a management report by document date from date to date showing the analytical and synthetic state of the accounts;
- Customer card – Counting conditions – displays data on the old and new condition of the meters, as well as the difference between the old and the new condition; Issued / Paid accounts by regions – review and printing of issued invoices, paid invoices, unpaid bills, percentage of collection from month to month;
- User card – review and print the full card for the user of the services of the utility company. All user-related “events” are displayed. Account transcript – print an account transcript;
- Card for unpaid bills – review and printing of unpaid bills from date to date, collectively or by regions;
- Specification of collection for the day – review and printing of the specification for collection per day;
- Payment of customer accounts – review and printing of the specification for collection by collector – collector;
- Card – bill collection – track tracking, and comparison of invoiced amount – billing – arrears.
- Made accounts by regions – report on manufactured accounts for regions by months separately for legal entities and individuals or a summary report showing data on water consumption, water fund, sewerage, garbage maintenance, other additional services, interest, VAT, total amount;
- Prepared accounts for the month – report on prepared accounts for legal entities and individuals or summary report with presentation of data on consumed water, water fund, sewerage, garbage maintenance, other additional services, interest, VAT, total amount;
- Card for clients – data – review and printing of active and passive users of services from the utility company.
This module can be integrated with other financial-material operations modules to enable an Integrated Information System. It is obtained in a package with installation and training for users and can be used on one or more computers connected to a network, with the ability to define user rights to access users to certain menus.
You can see what the package contains here See more